Deskripsi Pekerjaan
A well-established foreign investment company (PT PMA) based in Jakarta Selatan is seeking a highly competent, discrete, and professional Corporate Assistant / Executive Personal Assistant to directly support the Owner and executive leadership.
In this critical role, you will act as the primary point of contact and operational gatekeeper for executive affairs. You will oversee calendar management, coordinate high-level business correspondence, handle confidential documentation, and manage both local and international logistics. The ideal candidate thrives in an agile, multinational corporate environment, demonstrating outstanding organizational capabilities, proactive problem-solving, and bilingual fluency in English and Indonesian.
This position offers a competitive compensation package and exposure to high-level strategic business operations within a premier foreign investment enterprise.
Tanggung Jawab
- Manage complex executive calendars, scheduling internal and external stakeholder meetings across multiple time zones.
- Draft, review, and organize executive-level correspondence, board materials, reports, and presentation decks.
- Coordinate international and domestic travel itineraries, flight bookings, accommodation, visa arrangements, and transport.
- Liaise with legal, finance, and operational teams to support PT PMA compliance, statutory filings, and corporate governance.
- Screen incoming calls, business inquiries, and executive correspondence, prioritizing actionable items.
- Execute personal assistant tasks and bespoke administrative projects for the Owner with discretion and confidentiality.
- Supervise office administrative workflows, vendor relationships, and executive expense reports.
Kualifikasi
- Bachelor's degree in Business Administration, Communications, Law, Secretarial Studies, or related field.
- Minimum 3-5 years of experience as an Executive Assistant, Corporate Assistant, or Personal Assistant to senior executives/owners, preferably within a PT PMA or multinational firm.
- Exceptional verbal and written communication skills in both English and Bahasa Indonesia.
- High proficiency in Google Workspace, Microsoft Office Suite (Word, Excel, PowerPoint), and project management tools.
- Demonstrated capability in maintaining absolute confidentiality and handling sensitive corporate data.
- Strong organizational acumen, multitasking capabilities, and attention to detail.
- Proactive mindset with the ability to operate independently under minimal supervision.